When a project needs safety coverage, the request itself often decides how quickly the right person reaches the site. A vague request — “we need a safety guy next week” — leads to back-and-forth, mismatched candidates and lost time. A complete request lets a staffing partner match qualifications on the first pass.
Use this checklist before you send a safety personnel request to any provider.
1. The project
- Project type: data center, industrial, commercial, infrastructure, refinery turnaround, federal project.
- Location: city and state, and whether the site is remote.
- Phase of work: sitework, structure, MEP, commissioning, shutdown.
- Workforce size: current and expected peak craft headcount.
- High-risk activities: crane lifts, excavation, confined space, hot work, energized electrical work, work at height.
2. The position
- Title and level: Safety Manager, Site Safety Officer, Safety Coordinator, SSHO.
- Number of positions and who each one reports to.
- Responsibilities: inspections, JHA/AHA review, permits, orientations, incident investigation, reporting.
3. Required qualifications
Check your prime contract and the owner’s safety program — requirements are often written there, not in the project manager’s head.
- Professional certifications (for example CHST, CSP, ASP or SMS).
- OSHA 30-Hour, OSHA 510 or other required training.
- EM 385-1-1 training and minimum experience for federal SSHO roles.
- Site access requirements: TWIC, drug and background screening, First Aid/CPR, client-specific orientations.
Tip: Share the exact contract language for safety staffing. It prevents a candidate being rejected at the gate for a credential nobody mentioned.
4. Schedule
- Mobilization date and expected duration.
- Shift pattern (for example 5×10s or 6×10s), and whether nights or weekends are required.
- Any planned surge periods, such as a turnaround window.
5. Commercial details
- How the work will be contracted: subcontract, purchase order or consulting agreement.
- Per diem or travel requirements for out-of-area personnel.
- Who approves time and who receives safety reports.
Send it once, completely
A request that answers these questions can usually be scoped in one conversation. If you are ready, send your request to Fidelity Safety Group or email scopes and bid documents to [email protected].